Introduction
This article explains how to display Employee Clock In and Clock Out information on Employee Reports.
By enabling the appropriate report options, you can include employee time clock details directly in your printed or exported reports. This helps managers quickly review when employees started and ended their shifts within the selected report period.
Version Support
- Supported Versions: POS v7.2026.03.10 or later
- Modules: POS Dashboard – Reports
- Applicable Reports:
- Employee Summary Report
- Employee Detail Report
ℹ️ Note:
If you do not see the options mentioned in this article, please contact Support to verify your POS version.
Table of Contents
- Open the Employee Report Screen
- Enable Clock Information in Report Designer
- Generate an Employee Report
- View Clock In / Clock Out Information in the Report
- Understand Special Clock Display Cases
- FAQ
1. Open the Employee Report Screen
- Log in to the POS Dashboard.
- Navigate to Reports.
- Select Employee Reports.
You will see filters such as:
- Date Range
- Employee
- Report Type
These filters control the data that appears in the report.
2. Enable Clock Information in Report Designer
Before generating the report, you can enable clock information in the report settings.
- Open Report Designer.
- Locate the following options:
- Report Generated Time
- Employee Clock In / Clock Out Times
- Configure the options as needed.
Option details
- Report Generated Time
- Default: Enabled
- Displays the exact time the report was generated.
- Employee Clock In / Clock Out Times
- Default: Disabled
- Displays employee time clock information in the report.
⚠️ Important:
If the Clock option is disabled, employee clock information will not appear in the report.
3. Generate an Employee Report
Once the options are configured, you can generate the report.
- Select a Report Type:
- Employee Summary Report
- Employee Detail Report
- Select the Date Range.
- Click Apply
- Choose the Employee:
- A specific employee
- Multiple employees
- All employees
The system will create the report using the selected filters.
4. View Clock In / Clock Out Information in the Report
When the Show Employee Clock In / Clock Out option is enabled, the report may display the following information under each employee.
Example:
Employee: John Smith
Clock in: 3/14/26 08:27:00 PM
Clock out: 3/14/26 08:29:00 PM
Report Generated Time: 3/14/26 08:35:19 PM
ℹ️ Date and Time Format
All timestamps use the following format:
MM/DD/YY hh:mm:ss AM/PM
Example:
3/11/26 05:10:00 PM
5. Understand Special Clock Display Cases
Depending on the employee’s time clock records, the report may display different results.
Single Clock Session
If the employee has one clock-in and one clock-out within the report period, both times will be displayed.
Example:
Clock in: 03/11/26 08:00:00 AM
Clock out: 03/11/26 05:00:00 PM
Missing Clock Out
If an employee clocked in but did not clock out, the report will show the Clock In time and leave Clock Out empty.
Example:
Clock in: 03/10/26 08:00:00 PM
Clock out:—————————–
Multiple Time Entries
If the employee has multiple clock sessions during the report period, the report will display:
Multiple Time Entries
This indicates that more than one time clock session exists for the selected date range.
No Time Entries
If the employee has no clock records within the report date range, clock information will not appear in the report.
FAQ
1. Why don’t I see Clock In / Clock Out information in my report?
Check whether Show Employee Clock In / Clock Out is enabled in the Report Designer. If it is disabled, the clock information will not be displayed.
2. Why does the report show “Multiple Time Entries”?
This happens when the employee has more than one clock session during the selected report period. The report shows this message instead of listing each session.
3. Why is the Clock Out field empty?
This means the employee clocked in but did not clock out for that shift.
4. Can I export this report?
Yes. Employee reports can typically be printed or exported, depending on your system configuration.
5. Why is the report generated time different from the report date range?
The Report Generated Time shows when the report was created, not the dates included in the report.